Gloucestershire Association of Cricket Officials

Claims to be made via GACO Expenses claim form online on at least a monthly basis (see cut-off dates, below). If you do not submit a claim form for matches where one is required, we will defer payment until a form has been received. It’s really easy online, and can be done from a smartphone, tablet, PC or Mac. Claims should be submitted, even if you intend to waive payment, as this allows us to cross-check matches.

How and When Claims Are Paid?

GACO aims to settle expense claims as promptly as possible. However, payment can only be made once the relevant authority has settled GACO’s invoice.

The relevant authority is invoiced for all scheduled fixtures within a payment period, regardless of whether every official has submitted their claims. Officials are therefore encouraged to submit their claims promptly to avoid delaying their own payment.

To minimise administration and reduce the number of payment runs, officials should submit claims covering all of their appointments within a payment period before the relevant cut-off date to be included in the first payment run. An official will normally be included in a payment run once:

• claims have been submitted for all of their appointments within the relevant payment period;
• GACO has received payment from the relevant authority; and
• a payment run for that period is being processed.

If an official has not submitted all of their claims for a payment period by the cut-off date, payment for that official only will be deferred until the outstanding claims have been received and the next payment run is carried out. This does not delay payment to other officials who have submitted complete claims.

Claims are never rejected simply because they miss a payment run. They will be included in the next available payment run once the outstanding claims have been submitted and the relevant authority’s invoice has been paid.

Payment Run Cut-off Dates

Please note: The dates below are claim submission cut-off dates, not guaranteed payment dates. Payment can only be made once the relevant authority has settled GACO’s invoice.

To assist the Finance Subcommittee in processing payments efficiently, claims should be submitted on or before the following dates to be included in the first payment run for each period:

• Fri 12^th Jun for Weeks 1–6
• Fri 3^rd Jul for Weeks 1–9 or “Mid-Season”
• Fri 24^th Jul for Weeks 7–12
• Fri 4^th Sep for Weeks 13–18, Weeks 10–18 or “End of Season”

Claims received after these dates will normally be included in the next available payment run, provided the relevant authority has settled GACO’s invoice.  

Payment Process

The normal sequence from appointment to payment is:

1. Official submits an expense claim and receives an acknowledgement.
2. GACO invoices the relevant authority for all scheduled fixtures within the payment period.
3. The authority settles the invoice.
4. GACO processes the payment run and settles the claims of officials who have submitted complete claims for that payment period.
5. The payment summary on this page is updated.

Latest Payment Status

• 2026-08-04 Majority of balance received from WEPL, so payment made for WEPL for weeks 7-12. If full claims in for the period, will have been paid in full and marked “GACO EXP WEPL 7-12”. If partial claims had been submitted, then payment only reflects the weeks claimed, and is marked “GACO WEPL 7-12 PT”. 2026-07-30 Part-payment received from WEPL for weeks 7-12. Once full payment has been received, we’ll make payments to officials who have submitted claims that cover the whole period. 2026-07-27 Invoice issued to WEPL for weeks 7-12.
• 2026-08-04 Payment made for late claims for WEPL weeks 1-6, marked “GACO WEPL 1-6 O/S”. 2026-06-26 Payments just made for WEPL weeks 1-6, but only for the 41 officials that had submitted claims by 20^th June. There are a further 15 people who were involved in WEPL matches but who had not submitted any claim by that date – these will be settled only once a claim is lodged.
• 2026-08-04 Invoice issued to Bristol University covering April & May. Once full payment has been received, we’ll make payments to officials who have submitted claims that cover the whole period.
• 2026-07-28 Website security issue; Webmaster rolled site back to 18^th July, so amendments made to this page have been lost. Please bear with us while we reconstruct the additions we’d made to the page. Note: expense claims were unaffected by this rollback.
• 2026-07-27 Payment made for B&D weeks 1-9, but only to officials who have submitted claims that cover the whole period; there are 9 officials whose claim was incomplete, so remain to be paid. 2026-07-24 Payment received from B&D for weeks 1-9. 2026-07-14 Invoice issued to B&D for weeks 1-9.
• 2026-07-23 Invoice issued to GCL for weeks 1-9. Once full payment has been received, we’ll make payments to officials who have submitted claims that cover the whole period.
• 2026-07-22 Invoices issued to Beechem Cliff School, Clifton College, Downside School, Collegiate School, Prior Park College, Queen Elizabeth’s Hospital, Monkton Coombe School and Kingswood School covering April to 1^st July. Once full payment has been received, we’ll make payments to officials who have submitted claims that cover the whole period.
• 2026-07-11 There was a plugin update error that’s now fixed. Expenses that you attempted to submit from 12:30 on Thursday 9^th July upto 22:25 today will need to be resubmitted, as the submission would not have been successful.
• 2026-05-06 Initial payment for the Indoor leagues has been made this evening. There are further claims, but these have outstanding queries.

GACO Finance Subcommittee